• Accounts Payable Analyst (Peoplesoft)

    Job Location(s) US-NJ-Paramus
    Posted Date 1 month ago(9/21/2018 12:42 PM)
    Job ID
    2018-29888
    Category
    Accounting/Auditing
    Position Type
    Contract (Full-Time)
    # of Openings
    1
  • Overview

    The Accounts Payable Analyst is responsible to fulfill all A/P functions of his/her assigned Business Units to ensure timely payment of all vendor invoices and check requests.  Provides support to Senior A/P Analyst and Manager - Disbursements.

     

    Proven PeopleSoft experience within an Accounts Payable Analyst Capacity is REQUIRED and should be CLEARLY highlighted on their resume.

    Responsibilities

    • Responsible for all Accounts Payable functions for assigned Business Units.
    • Responsible for following all department and Company policies and procedures.
    • Coordinates the preparation and computation of accurate Accounts Payable records.
    • Enters invoices and check requests into PeopleSoft system.
    • Verifies and ensures accuracy of data entered into PeopleSoft A/P system.  Makes any necessary corrections.
    • Responsible for disbursement of company funds.  Processes check runs at assigned frequencies.
    • Reviews match exception log and resolves problems.
    • Coordinates fleet card program.  Acts as liaison between vendor and users.  Instructs users about fleet card procedures.
    • Uses good judgment in consulting with superior on all matters in which he/she is uncertain of the proper application of Company policies. 
    • Posts Accounts Payable data within A/P module.  Analyzes query results for any unposted or erroneous data.
    • Assists in development & testing of test scripts related to upgrades in A/P module.
    • Resolves invoice discrepancies with Procurement staff and/or vendors.
    • Responds in timely fashion to all vendor inquiries.
    • Analyzes and summarizes monthly Procurement Card transactions for entry into system.
    • Reviews positive pay suspect items and evaluates and notifies bank regarding validity of payment.
    • Processes void checks.  Evaluates reason for void and determines appropriate system procedures to void check and close liability or to void check and reissue replacement check. 
    • Places Stop Payments with bank via Internet or through bank software via modem.
    • Works on special projects as assigned.
    • Works with internal/external auditors during interim and year-end audits.
    • Works with accountants to ensure proper coding of expenditures.
    • Provides support to Senior Accounts Payable Analyst and Manager-Disbursements.
    • Handles other responsibilities as assigned.
    • Reconciles Accounts Payable data to General Ledger.

     

    (Responsibilities may vary by Analyst to ensure proper segregation of duties.)

    Qualifications

    Education/Equivalent:          High school diploma required.  College degree preferred.

     

    Requirements:

    Work Experience Needed:   Two years’ experience working in Accounts Payable on an automated A/P system.

     

    Special Skills/Abilities Needed:   

    • Computer Skills:    MS Office Suite, PeopleSoft experience REQUIRED in an AP Analyst Capacity
    • Ability to communicate effectively with internal and external customers through oral and written form.
    • Ability to prioritize workload and focus on areas of significant impact.
    • Ability to work in team environment.
    • Ability to deal with internal customers (coworkers) and external customers (vendors, auditors)
    • Ability to analyze problematic situations and determine appropriate course of action.
    • Customer Service oriented. 
    • Ability to use and understand PeopleSoft chartfields.

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