• Receptionist/Office Assistant (Mandarin)

    Job Location(s) US-San Mateo
    Posted Date 2 months ago(9/12/2018 7:54 PM)
    Job ID
    2018-29851
    Category
    Administrative/Clerical
    Position Type
    Contract (Part-Time)
    # of Openings
    1
  • Overview

    Long term role

     

    Responsibilities

    • Provide in-person and telephonic reception for employees, visitors, and interviewees.
    • Serve as liaison for building management office.
    • Manage work orders with building management office.
    • Manage building and parking pass requests and invoicing.
    • Greet guests, escort to conference room.
    • Responsible for the purchasing of goods and services.
    • Manage relationship with office vendors.
    • Responsible for some office management duties.
    • Update guest check-in device.
    • Meeting room logistics.
    • Employee contact list update.
    • Holiday and company-wide email notifications to employees.
    • Order and stock office and kitchen supplies.
    • Collect and distribute mail.
    • Prepare shipment and packages.
    • Aid in maintaining a professional and tidy office.
    • Assist with on-site interview meeting arrangement with overseas’ team.
    • Participate in newsletter publication with OC.
    • Assist HR and IT in New Hire On-Boarding process (assigning work station, badge printing, business cards ordering, provide card access keys, etc.).
    • Event planning and execution – coordinate company internal and external events along with department BU leads/HR and OC..

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