• Administrative Assistant - sr

    Job Location(s) US-NJ-Mahwah
    Posted Date 2 months ago(8/30/2018 9:23 AM)
    Job ID
    Position Type
    Contract (Full-Time)
    # of Openings
  • Overview

    Serve as a point of contact for internal facility moves, furnishings and other facility related issues to ensure excellent customer service and efficiency. 


    • Assist in office moves, space planning, project plan development and supervision of any applicable contractors/vendors. 
    • Assist as point of contact for Facilities projects with project architect, designer, engineers, IT, and consultants to see through to completion while meeting service standards. 
    • Assist in acquisition of new technology & equipment. 
    • Coordinate furniture repairs, replacements and setup. 
    • Utilize AutoCAD drafting to execute space planning. 
    • Under direction of Manager, assist in design & construction projects to ensure timely completion, quality work and budgetary and code compliance. 
    • Ensure project activities are executed in accordance with established requirements, defined scope, budget & schedule. 
    • Receive, review & analyze contractor, equipment and furnishing bids to make recommendations for approval to Manager. 
    • Employ business planning & performance tracking to ensure team is meeting or exceeding established goals. 
    • Manage company specific locator system inclusive of business surveys, updates and database maintenance to ensure accuracy and timeliness. 
    • Provide exemplary customer service. 
    • Develop & maintain metrics, statistics and reports. 
    • Create & implement process improvement programs. 
    • Assist with On-site Security responsibility; navigating the network systems and security equipment. 
    • Maintain communication and effective working relationship between team, facilities management and IT


    Qualifications and Work Experience Required

    • 2 + years experience in a Facility Planning role or an Office Services environment 
    • Ability to work efficiently and effectively in a customer service and team environment 
    • Demonstrated organizational skills 
    • Demonstrated proficiency in AutoDesk and Microsoft Project as well as Auto CAD 
    • Demonstrated Project Management skills 
    • Demonstrated skills in problem identification and resolution 
    • Knowledge of systems furniture (cubicle/workstations) 
    • Demonstrated communication skills and the ability to maintain confidentiality of information.


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