• Operations/Admin Assistant – (Temp )

    Job Location(s) US-NY-New York
    Posted Date 1 month ago(1 month ago)
    Job ID
    Position Type
    Contract (Full-Time)
    # of Openings
  • Overview

    Looking for someone who is meticulous with details, likes working with numbers, and is driven to succeed. Some possibility to convert to full time.


    Overall Purpose of Job: Provide Operations support (90%) and some Admin (10%) Support to Portfolio Managers and other staff for all portfolio management related matters. 


    Monday-Friday 9AM-6PM EST. 40 hour work week, one hour lunch.



    • Maintenance of databases, purification of data, maintenance of data feeds, and related assignments. Maintain Pipeline Reports of deal flow. 
    • Monitor financial covenant requirements including receipt and review of all credit agreements and other documents for financial covenant reporting requirements, maintain tickler systems, prepare reports on past due items and other ad hoc reports as requested 
    • Perform portfolio management controls for customers, as assigned. This function includes retrieving credit application and approvals from in-house systems, review and record into internal database (e.g. Tickler System, Pipeline Reports, etc.), complete and submit capital market lines instructions to Middle Office. 
    • Provide general administrative support including, but not limited to, travel arrangements and expense reimbursement. 
    • Verification of information in Timekeeping System for Portfolio Managers 
    • Legal Documentation Management: As part of Department control procedures, the incumbent is responsible for prompt follow up and resolution of past due executed legal documents. The procedure requires the accurate receipt, control, and coordination of these documents. 
    • Electronic Credit Files maintenance: Promptly and accurately upload all relevant transaction and customer documents in the e-credit files. 
    • Assist with projects as required. 
    • Any other duties, as assigned.


    May consider a recent college graduate with minor experience but strong interest in the Banking industry. Possibility of temp. to hire/full-time conversion.


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